COMPANY ADMIN GUIDE
Files
Manage and organize your company's files — upload, share, approve, and track document status across teams.
Managing Company Files
The Files page is your centralized document management hub. Store, organize, and track important files with approval workflows, department assignments, and location-based access controls.
File Status Overview
Total Files
Complete count of all files in your system.
Approved Files
Files that have been reviewed and approved.
Pending Files
Files awaiting review or approval.
Deleted Files
Files moved to trash but recoverable.
Filtering and Searching
1
Search by File Name
Type in the search box to find files by name or keywords.
2
Filter by Status
Show files by approval status: All, Approved, Pending, Rejected.
3
Filter by Type
Filter by file type: PDFs, Images, Documents, Spreadsheets, etc.
4
Filter by Department & Location
Narrow results by department or work location.
Files Table Columns
| Column | What it shows |
|---|---|
| File Name | Name and type of the uploaded file |
| Description | Notes or context about the file |
| From | Which department/person uploaded it |
| To | Target department or recipient |
| Type | File format (PDF, Word, Image, etc.) |
| Created At | When the file was uploaded |
| Actions | Download, approve, reject, or delete options |
Quick Actions
- + Create New File — upload a new file to the system
- View Trashed — recover deleted files
Tip: Use clear file names and descriptions so team members can easily find what they need. Organize files by department or project for better file management.